Read Next:3 Types of Expansion Clauses in Commercial Leases: Understanding the Pros & Cons. Heres how to design the perfect reception area for your office in order to meet your clients expectations. Manage reception area. For decor, think about greenery and water features. In these data-obsessed times, these amenities are likely to make the best impression of all. What is more, here weshould also take care of an impeccable order. Elements that convey a companys message and should be considered include: space, color scheme, lighting, and graphics. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. For securitys sake, having a webcam installed at the front desk can make great sense. Learn about the key requirements, duties, responsibilities, and skills that should be in an executive assistant job description. ft + 25 sq. A task lamp is a welcome feature for when days get long or overtime is needed. AQUILA highly recommends working with a tenant representative and engaging an architect to determine exact requirements. In contemporary hotel assumptions, the space of the reception hall is starting toperform more and more functions. , who will be able to speak directly with you about your specific needs and the best ways to accommodate those needs within the market. Reception seating is the seating layout in a waiting area. How todesign this space toefficiently serve and pleasantly surprise guests? Again, this seating should be included in the general layout of your waiting room. What about a soft blue? In terms of appearances, the reception area should be visually clean with documents and files out of sight and organized in storage. Personalized Service or Extra Touches are Worth the Wait. Reception Area Your reception desk is the focal point of your waiting area. What Do You Need to Consider Before Starting How to Handle Low Warehouse Production? Subscribed! Please consider supporting us by disabling your ad blocker. Careful design of corners that stand up to the hoover, surfaces that don't chip or lift, and durable fabrics are all standard practicalities. So whether youre crafting a front desk receptionist job description or a hotel receptionist job description, its important to make sure that the duties and skills clearly reflect the day-to-day tasks to be performed. Comfortable seating is one of the main considerations for any reception area. What is the operational goal the company wants to achieve with the space? Keep in mind this number does not account for future growth, but we go into more detail on that topic later in this article. The expense of terminating a lease early combined with the costs of finding and moving offices is not inexpensive. The reception desk itself should be large and have a lot of great storage features in it. The worst thing to do is segregate people who use wheelchairs and other mobility devices into one area. 1. Generally, its most helpful for accessible seating spaces to be located against a wall. A Receptionists duties and responsibilities include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. Associates or bachelors degree in a related field. If youd like more ideas on how to make your job description stand out, you may want to browse some of the current receptionist job postings on Monster. Ask these questions: Your reception desk is the focal point of your waiting area. Very dense office spaces often feature work benches as shown above, as well as large common areas for collaboration, recreation and more. A fax machine seems antiquated today, but it can be essential for some documents, and a printer needs no explanation. Especially if it's a patient's first visit, inviting reception areas can mean the difference between one-time and return patients. While visitors may not want to go to the trouble of changing the music playing, theyll appreciate the gesture. The reception area, also known as the staging area of a warehouse, is where delivery is received, quality control is implemented and the sorting is done. The receptionist should have an ergonomic desk chair with smooth-rolling wheels so he can easily zip around behind the desk. Take a step back and view your waiting area as an outsider. Offices have become big theft targets now that every desk has a $2,000 computer on it, and people leave their purses or other electronics so accessible. Answering, forwarding, and screening phone calls. Choose Your Space Wisely. It should be a spacious, well-lit area for the receptionist because other employees routinely mill around it for whatever their needs are. Or at Least Occupied. Guides provide additional insights into the unique properties and shared relationships between elements. How tomake the honest smile of the receptionists the icing on the cake crowning apleasant, trouble-free stay? Job Description & Requirements. Here are some tips on how to design the perfect reception area for your office in order to to meet your clients expectations. The Perception is Greater Than the Reality. Its the place where visitors are first introduced to the business, where couriers fly in and out, where mail is delivered, where calls are received and transferred and more. Keep up the welcoming atmosphere with bottled water, mints, tissues, and fresh reading materials. Different interiors, one motif see how touse stone in different interior styles. Choose calm, soothing, rich colors such as blues, purples, and greens, which are colors that also denote honesty and decisiveness. Prefer at least three (3) to five (5) years of experience as a receptionist. Before we dive right into tips and suggestions for designing a more welcoming and engaging reception area, its a good idea to understand a little bit about why customers hate to wait and how they perceive wait time. Hiring, managing, and developing the junior administrative team. Hire better with the best hiring how-to articles in the industry. You need to stand out in your thoughtfulness here well-placed reading lamps are a good idea. The following article is devoted precisely tothese issues. Similarly as in the case of colours and textures. They greet visitors, answer phone calls, and run errands while maintaining professional composure throughout interactions with customers or potential clients. Just as the hotel bathrooms have their own requirements, strictly defined bythe regulations (which wewrote about on our blog here), also the reception space is subject toformal requirements. Previous experience with Microsoft Office software preferred. Reception seating can be found in doctors offices, lobbies, salons, and other places that require appointments or reservations. The chic of contrasting white and graphite. Reception seating is the seating layout in a waiting area. Maintains employee and department directories as a guide for directing visitors. ft. per person waiting) Conference Room (50 sq. Meaning a 50-person office would need five conference rooms, private workstations, and/or communal areas. It may be highly efficient with lots of common areas for collaboration, or it may be a more traditional layout with private offices and a handful of conference rooms. Remember this space isnt about your personal favorites, but more about reflecting trust and professionalism. Usually including a space for a receptionist and a comfortable area for sitting, reception areas are designed to support and assist the primary functions of a business. Plush couches and armchairs with high headrests will make part of this task the rest can be entrusted toprofessional ceiling and wall solutions. Competency in Microsoft applications including Word, Excel, and Outlook. A stylistic expression which does not irritate this is achallenge for designers. We help them plan for the space they need now and anticipate their space needs for the future based on their projected growth. Will your receptionist need to use a copier, filing cabinet or other office supplies regularly? Getting the job done means having the right tools for the job. And where do you start? Understanding how your customers experience wait time makes the process of designing your reception area much easier. Instead, create a custom, interactive video demo that introduces your young patients to their doctor. A Receptionist is a professional who manages the front desk of an organization. Are there enough chairs? The Office space type refers to a variety of spaces including: meeting spaces integrated into the office environment, reception, office support spaces such as work rooms, storage rooms, file rooms, mail rooms, copier areas, service units/coffee bar, and coat storage integrated into the office environment, and telephone and communications For example, if you run a pediatricians office, why not rethink the grubby Legos that other sick kids have been playing with? Use Colors and Lighting to Set the Mood. Reception areas are frequently the first time a patient has face-to-face interaction with healthcare personnel. Provision for comfortable seating in the waiting area is also important. It is important for the values associated with a company to be reflected in the design. Our tenant representation specialists have helped hundreds of clients estimate their office space needs. an enclave ofhappiness andpeace. Consider setting up a computer terminal or granting guest wi-fi access to allow clients to quickly check email or read the headlines. But the complaints didnt stop. Americas: +1 857 990 9675 Welcome guests to your space with a magical reception area, starting with an amazing reception desk. In general, there are four basic principles that explain how wait time affects your customers: 1. The larger the facility, the more wecan open this space tothe different needs of guests. The search for a new office starts with one essential step: correctly estimating the amount of space your company needs. By letting your customers anticipatory brain off the hook, you shorten their perceived wait time. A little bit of cushion goes a long way when a client is waiting. Are your seat fabrics clean and/or easy to clean? The appearance and arrangement of the reception area exposes the character of the hotel and way of treating its guests. There should be no threshold in it which makes it difficult tomove suitcases on wheels (or wheelchairs); the self-sliding door for photocell and air curtain is aconvenient solution. We highly recommend that you seek the expertise of. You have a vision of the reception area, cubicles, offices, conference room, break room, etc. 2. 4. Using interactive, digital signage is a powerful way to engage your customers from the moment they enter your building. If mailing is a big aspect in the office, a postage meter can be easily acquired for franking the mail quickly and accurately, cutting down on the labor of mailing. Oops! The architects they employ know that you cannot overdo it because comfort and functionality count most in the hotel. Reception seating is the seating layout in a waiting area. Experience with administrative and clerical procedures. For these denser offices, it is typical to see one conference room for every 10 employees. See the different faces of ceramic boards depending on their arrangement! Office, Growing Companies, Basics of Leasing Office, High Growth. 7,599,930 B1; 7,827,125 and 7,836,060. We are looking for a receptionist to be responsible for greeting clients and visitors to our office. It simply needs to be tasteful, cheerful, and positive. Impress them with thoughtful touches, like a charging station for their devices or a laptop bar where they can easily send a couple emails while they wait. Again, this seating should be considered include: space, color scheme,,! Lamps are a good idea and fresh reading materials the moment they enter your building the general layout of waiting. Typical to see one conference room for every 10 employees couches and armchairs with high headrests will make of! And/Or easy to clean facility, the space new office starts with one essential step correctly. 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