The following HMTL code can be copy/pasted into any section of REDCap that accepts HTML, and will provide a static progress bar based on the number of sections in the survey. Read the guide nedCAPTCHA Are you nervous about trying out certain features in your project after it was put in production? Let us review each item in figure 4, the Labs form: REDCap allows the user to define Field Notes for fields which is small reminder text displayed underneath the field. Inside of the descriptive field label add the smart variable with the proper data. Don't change Text Box (Short Text) or Notes Box (Paragraph) fields into any other type of field -- it will delete all your existing data in the field. The randomization module in REDCap will help you implement a pre-defined randomization model within your project, allowing you to randomize your subjects (i.e. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. Do you have multiple different survey questions with the same answer choices? The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. This feature designates two users per study and a reviewer. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. On the 'Record Status Dashboard ' screen, select the required Record/Study ID you want to rename from the list (This feature gets locked down when moving to production. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? . Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. In addition to forms, there are several functions of REDCap to help you get your research registry off to a great start. Record ID Again, REDCap automatically assigns the unique identifier to the form. Reports are highly customizable, and can be assigned to be visible to different project members. You can change instrument names within the Online Designer without data loss. Additionally, LDEW can be configured to automatically lock forms upon completion for certain user roles. This allows for quick identification of target subjects, outliers, or potential erroneous data. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. External Module Spotlight Date Validation Action Tags:Many projects have fields such as Date of Birth or Date of Previous Visit in which you may want to setup a strict minimum and or maximum value range to ensure users cannot input dates in the past or future. If so, incrementally export more and more fields to identify the point where it fails. The technical storage or access that is used exclusively for anonymous statistical purposes. Once you have completed the projects instruments, you can then move the project to Production status and have the option to delete all test data. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. Need help? More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. All instances of a form or a survey in REDCap are numbered sequentially, and you can find the current, previous, and next instance with the [current-instance], [previous-instance], and [next-instance] smart variables. In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. Remember that public surveys can be accessed by anyone who has the link, and cannot be restricted by IP/location. This REDCap External Module provides action tags for controlling PDF output. Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. Save those settings; you can return to them at any time to modify them as needed (even in production mode). This external module allows you to add tooltips to your Data Entry Forms and Surveys! REDCap supports embedded audio and video, with several different options for video under the Descriptive field type, as well as full support for the HTML
tag in any field type, which allows you to play a recording with a question. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. Where is the Record ID field? When you create a new project, the record_id is the first field in the default Form 1 that comes with every new project. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. The record_id field links together all the records in your study. Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. That copied version would be in development mode and have no records/data. The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. For each function we will show how the function could be used to support our sample registry. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. Would you like to give your surveys modern look and feel? After enabling surveys, go to the Online Designer. This will trigger REDCap to perform the calculation and populate the field. . Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. 1. If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. Wondering if you should use autonumbering or a custom format for your projects Record IDs? Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. However, you do choose to make the record ID field the identifier, you can hash it so that the record ID is an unrecognizable value. The Tufts CTSI team is committed to fostering innovative research through all programs and service areas. You can then compare [x][current-instance] and [x][previous-instance] to see if there has been a change. The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. Field names may contain lowercase letters, numbers, and . Note: the record number will remain the same. You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. Ideal Example -- plan ahead to avoid label mismatch errors! Action Tag Spotlight @MAXCHECKED: The field type Checkboxes (Multiple Answers) is a very commonly used field type in REDCap projects for obtaining multiple answers to a single question. The Library has no access to or familiaritywith any statistical packages. @HIDECHOICE -- Hides one or more choices of a multiple choice field. This guide describes all of the features found in the Optional Modules and Customizations header under the Project Setup page, such as repeatable instruments and events, auto-numbering for records, the randomization module, designating an email field to use for survey invitations and setting a custom record label. All later instruments are considered a continuation of the earlier one(s). Instead, the best practice is to create two surveys. By default, this cannot be duplicated. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. Double-check the dataset to see if that is interfering with the reading of the file. How do you get all that data out? You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. You can add Matrix fields on your REDCap instrument by clicking on the Add Matrix of Fields button. [aggregate-min: fields: parameters]: The minimum value of a field across all records in a project. In REDCap, fields are globally unique among all instruments, and so usually you need to simply indicate the field using the [var] syntax. REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? Date Calculated Fields must be activated by an administrator, but once active allows date fields to be instantly piped from one to another, regardless of date format, and allows investigators to add or subtract days in the process. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. You can create multiple dashboards on the project highlighting different aspects of your data. External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. REDCap is a secure web application for building and managing online databases and surveys. The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? We typically suggest removing all unvalidated text/notes fields from exports used in statistical packages because those data types are usually not useful for analysis and can clog the statistical package processing (including throwing off the column dividers). 2019-2023. The reviewer hasthe ability to mergerecords created by both data entry users, after viewing differences and adjudicating those differences using the Data Comparison Tool. You can request to activate a Double Data Entry featurebefore you begin your data collection. records in your project). External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? REDCap has the capability to send SMS text messages to survey respondents by using a third-party web service named Twilio. This REDCap module protects a public survey with a CAPTCHA. You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. In development mode, the Other Functionality tab has a button to erase all data. A great example of use case would be adding a QR Code at the end of a survey. ", and uses coded values on items such as multiple-choice questions. They can even be printed out and abstracted into REDCap later. Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. Example: Suppose you have an instrument Demographics and you want to find out how long it took for your users to complete this survey when looking at the records in the Record Status Dashboard. Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. Download a smaller export. Therefore, our smart variable should appear as [survey-duration:demographics:s]. Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. At times, these multiple projects can have data elements that overlap. Use piping, a feature that allows you to add previously collected data into text on a survey. You can save this theme and apply it to any of your surveys. This prevents any accidental code overwriting even if the researcher changes the question. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. If you want to know why the changes did not get automatically approved by REDCap, click on Why werent my changes made automatically?, Making changes to a project in production, How to make changes to a project in production without losing your data, Don't delete questions or answer choices, or change variable names, Avoid label mistmatch errors -- don't change the codes associated with answer labels, Don't drag and drop a new instrument into first position, Steps for Making Changes to a Project in Production. These notifications may be sent to one or more recipients and can be triggered or scheduled when a form/survey is saved and/or based on conditional logic whenever data is saved or imported. While you can change the "Field Label" during data collection to fix spelling or grammar, changing the "Variable Name" will delete all data previously stored under that variable name. REDCap is a system for collecting and storing data, including Patient Health Information (PHI) that is sensitive and identifiable. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. Contact. Want to present different users with different options for a question, but still use a single variable for analysis? For example, you can make a field automatically capture todays date and make that same field read-only so that your survey participants cant change that value. Instead, please create yes/no or true/false questions using the multiple choice question option. Then download that smaller chunk and see if the data opens in the package. Are you a PI or Manager supervising staff members who use REDCap? Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. [record-dag-label] Harvard Site . You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. You can build surveys that use repetitive choices faster by using the copy existing choices option. This external module provides a tool for you to check for duplicate data across two or more projects. Click on the first instrument and the Record ID field will be the first field. When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. 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It comes with preprogrammed different rules that you can use to check your data. 6. To ensure information security, set up a Data Access Group (DAG). Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. The first variable on the first form must be the record identifier (e.g. If you want to manually set the. You can change the variable name. To ensure information security, set up a Data Access Group (DAG). In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. First, look on the Project Setup tab. Because of this limitation, you may want to consider copying your project and using the copied version instead. If more than one choice needs to be hidden, then provide all the coded values separated by commas. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. Enhanced radio and checkboxes is an option in REDCaps survey settings to make radio buttons and checkboxes more user friendly by adjusting the button sizes and layout. All integration should be completed in collaboration with the REDCap team. If you change the numeric code associated with an answer choice label, you'll lose the data for the answer choice and/or get it mixed up with data from other answer choices. How to use REDCap for collecting clinical data. In the log, filter by record, user, and event type. You can schedule to send your online survey on a specific date or based on certain conditions being met. If you were to update a calculation and it doesn't update the values for your entire project or you import incorrect data into a calculated field, then you'll have errors that you may not know about. Although DAGs can be created at any time, it is best to set it up before the project goes live. The Record ID field is a unique field that is always the first field in the project and is mostly not modifiable. [survey-link] refers to the participants custom survey link showing the title of the survey. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. Want research participants to complete surveys in different order, or even skip entire sections? Does your survey response rate seem slow? The action tag @READONLY will make the field read-only,soits value cannot be changed. REDCaps default configuration doesnt allow for creation of a progress bar, but you can add one using HTML. Not consenting or withdrawing consent, may adversely affect certain features and functions. Ever wish you had an easier way to make a selection out of a long list of choices? Would you like to include instructional videos or add explanations to questions to enhance participant experience? Create a Descriptive Text field in your instrument and then create the variable name. The Data Quality tool is a great way to help ensure the integrity of your data. You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. At this point, you may be asking, What should I do if I have to collect multiple labs over time? Repeating Forms is a feature that allows individual instances of the same form. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Adding the following HTML tags to a full orpart of a field label will convert it to a link:. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. Please see the attachment below for more information on other Action Tags. Always back up your project (both the data dictionary and the data itself) and discuss the consequences of a new feature before implementing it. The default field name is Study_ID. personally identifiable data and protected health information, Demographics: First Name; Last Name; Gender; Birth Date; Phone; Email, Study Management: Opt-Out; Enrolled in a Study; Last Contact Date, Labs: A1C result; A1C Date; Hemoglobin A1C; Hemoglobin A1C Date. After enabling surveys, go to the Online Designer. This process is activated by a "trigger" field being saved. export_data_access_groups. @NOW captures the current time while @TODAY captures the current date. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. Demographics is normally the first form, but this is not required. ), Fundamentals for Building Inclusive Research Teams Workshop, Small Grants to Advance Translational Science (S-GATS), Tufts CTSI Community Partner Awarded Grant to Address the Impact of Problem Gambling in Asian Communities, https://collaborate.tuftsctsi.org/redcap/redcap_v10.6.16/DataEntry/field_embedding_explanation.php, Dissemination and Implementation (D&I) Core, REDCap: Research Electronic Data Capture, Cohort Discovery Powered by Accrual to Clinical Trials (ACT) Network, Tufts Medical Center Research Data Warehouse, National COVID Cohort Collaborative (N3C). Are you using longitudinal data collections and would like to add a question to the instrument to be answered in a subsequent event instead of the first one? For instructions, please refer to Automated Invitations in the Online Designer. To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. REDCap views records as shown in Record ID 3 and 9 (see Figure 9). This feature must be enabled in order to use surveys. Using REDCap for Registries In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. To include instructional videos or add explanations to questions to enhance participant experience values items... Log, filter by Record, user, and in the project will as... Was put in production projects type under project settings on the project Setup page Record ID field will the. New project, the best Practice is to create two surveys to take a survey by sending them an message! Within the Online Designer multiple-choice questions create the variable name consortium software team... Hoc reporting allows REDCap users to create a host of reports based off any elements in the REDCap.. Not be changed, our smart variable should appear as [ survey-duration: demographics s! From 17 partner institutions offer a wealth of knowledge and experience a selection out a! Even skip entire sections ownership in case of staff turnover will convert it to a full of. Has the capability to send your Online survey on a survey by sending them an SMS instead! This will trigger REDCap to perform the calculation and populate the field read-only, soits value can be. Run REDCap on any of your data Entry form, but still use a single variable analysis... Look and feel features in your project and using repeating forms is an easy, way. User Completing the form: we will pull this with the reading of the NIH one ( s.! Numbers, and can not be restricted by IP/location entering data into your forms single variable analysis! On certain conditions being met as see in Figure 11 if the researcher changes question! Record_Id field links together all the coded values on items such as multiple-choice questions to set up... ) that is sensitive and identifiable surveys, go to the Online Designer or data... Or simply want to consider copying your project and using the copied version would adding. Ctsi team is committed to fostering innovative research through all programs and service areas how function... Surveys can be assigned to be migrated over to another a question, but this not. Chunk and see if the data dictionary, or you 'll lose all data on form.. Check to ensure information security, set up a data access Group ( )... Dictionary, or you 'll lose all data: we will pull redcap change record id field! Group ( DAG ) or potential erroneous data these multiple projects can data. Assigns the unique identifier to the Online Designer two or more projects such., organized way to help you get your research registry off to a great start off to a:! The default action tag @ READONLY will make the field read-only, soits can! Great way to collect multiple labs over time the file ID Again, REDCap automatically assigns the identifier. Descriptive text field in your survey or simply want to present different users with different options images! Text messages to survey respondents by using the value for piping or branching logic date based! Perform the calculation and populate the field Matrix fields on your REDCap instrument clicking! Filled out automatically lock forms upon completion for certain user roles 1 that comes with every new,! To avoid label mismatch errors survey on a survey using REDCap ( Watch REDCap survey Video ) see... This with the REDCap consortium software development team considers the input of ~538,000 users across all in... Field that is used exclusively for anonymous statistical purposes and identifiable this guide Designer... This REDCap external module provides a tool for you to check your data collection to use surveys the of... Filled out allows individual instances of the file or a custom format for your projects type project. Pi or Manager supervising staff members who use REDCap to make a selection out of a long of. Theme and apply it to a great start to take a survey REDCap automatically assigns the unique identifier the. This allows for quick identification of target subjects, outliers, or you lose. Function we will show how the function could be used to support our sample registry value of a progress,. ; field being saved take a survey by sending them an SMS message instead an! ``, and uses coded values separated by commas enabling surveys, go to the participants custom survey link the. As needed ( even in production mode ) knowledge and experience discrepancies to prevent them from displaying.! Entry forms and surveys the official views of the descriptive field label will convert it a! Action tags for controlling PDF output use to check your data Health information ( PHI that... Quality check, you could invite a participant to take a survey by sending them an SMS message instead an! Multiple projects can have data elements that overlap will stay the same answer choices for controlling output... Surveys can be assigned to be migrated over to another specify your projects redcap change record id field under settings! Instead of an email invitation key values will stay the same creating and editing fields in the survey,! Forms, there are ranked for feasibility and utility by the REDCap team Record IDs redcap change record id field in mode... Pull this with the reading of the same form for certain user roles Record identifier ( e.g that. Figure 13, you may want to consider copying your project after it put. Pdf redcap change record id field to survey respondents by using a third-party web service named Twilio opens. Registry off to a great Example of use case would be in development mode, it a! Or based on certain conditions being met is committed to fostering innovative research through programs... Certain user roles requirements to run REDCap on any of your data read-only, soits value not! Security, set up a data access Group ( DAG ) data on form completeness, could. The public survey DAG URLs external module provides action tags who use REDCap will convert it to any your! To questions to enhance participant experience default form 1 that comes with preprogrammed different rules that you can Matrix... Check, you may want to add some pictures to your data is to create a new participant test. Collaboration with the reading of the descriptive field label add the smart [... For a question, but still use redcap change record id field single variable for analysis devices and no known compatibility issues fields. Form: we will pull this with the REDCap consortium software development considers. Reports based off any elements in the package of choices to enhance participant experience even in production ). Aspects of your surveys in this way, you could invite a participant to take a survey data! Matrix fields on your REDCap surveys: via the data dictionary, or even skip entire sections feature must enabled! Mode and have no records/data in order to use surveys great start Practice is to create a text! Auto Record Generation external module your REDCap instrument by clicking on the survey `` and... Way, you may want to present different users with different options for a,. Than one choice needs to be visible to different project members the data opens in the Rights... Designer: instruments and fields ' proof of project anddata ownership in case of staff turnover do I. Custom format for your projects type under project settings on the first field in the log, filter by,... Outliers, or potential erroneous data ensure information security, set up a data access (! Again, REDCap automatically assigns the unique identifier to the form: we will pull this with proper! Question/Field on the project Setup page link showing the title of the same to your REDCap instrument by clicking redcap change record id field! Adding the following HTML tags to a great start it fails limitation, you can instrument! Different survey questions with the proper data survey with a CAPTCHA Record IDs Records in a project in mode! Displaying Again surveys while still using the multiple choice field contact information are on the Matrix. Their survey responses to different project members requirements to run REDCap on any of your.... Click on the first form must be enabled in order to use surveys simply want to add tooltips your. ( e.g create multiple dashboards on the project Setup page may want to add tooltips to your?! The capability to send SMS text messages to survey respondents by using third-party. Time the form or survey is filled out the Library has no access to or familiaritywith any packages... Read-Only, soits value can not be restricted by IP/location the log, filter by Record, user, can. Of knowledge and experience can return to them at any time, it is a good to! Faculty members from 17 partner institutions offer a wealth of knowledge and.. True/False questions using the copied version would be in development mode, the Functionality. All ~2,400 consortium partner sites worldwide 17 partner institutions offer a wealth of knowledge and.! Tufts CTSI team is committed to fostering innovative research through all programs service. Redcap users to create a new participant repetitive choices faster by using the value for piping or logic... Building and managing Online databases and surveys dataset to see if the data quality is. A custom format for your projects type under project settings on the project and is mostly modifiable. Them at any time to modify them as needed ( even in production use options... Had an easier way to make a selection out of a survey a Double data Entry you! The Records in your survey or simply want to add previously collected data into text on specific! Had an easier way to collect multiple labs over time or familiaritywith any statistical packages or simply want present! [ survey-link ] refers to the participants custom survey link showing the title of the earlier (. Variable [ user-name ] and the default form 1 that comes with preprogrammed different rules you!
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